Business Procedures Manual | Great Falls College MSU

100.00 Accounts Receivable

100.10 Introduction

110.00 Student Accounts Receivable

110.10 Introduction

110.20 Cashiering Activity

110.30 Past Due Accounts

110.40 Collections

110.50 Write-offs of Uncollectible Accounts

120.00 Non-student Accounts Receivable

120.10 Introduction

120.20 Invoicing

120.30 Past Due Invoices

120.40 Cashiering Activities

120.60 Bad Debt Expense

130.00 Returned Checks

200.00 Cash Accounts

200.10 Introduction

200.30 Procedures

200.40 Custodian/USE

200.50 Deposits

200.60 Security

300.00 Accounts Payable

300.10 Introduction

310.10 Processing Invoices to Vendors

310.20 Honoria and Non-employee Stipends-see policy 510.1

310.30 Processing Reimbursements

310.40 Missing Receipt

320.10 Pcard Purchasing Guidelines and Cardholder Agreement

320.20 Pcard Application Form

320.30 Chrome River

320.40 Fraudulent Transactions on Pcard

330.10 Alcohol at College Sponsored Events

340.10 Moving Expenses

350.10 Internal Recharging

360.10 Approval of Campus Hospitality

370.10 Revolving Checking Account

400.00 Contracted Services

400.10 Introduction

400.30 Determination of Status

400.40 Procedures for Contracting for Services

500.00 Travel

500.10 Introduction

510.00 Chrome River

510.10 Travel Authorization

510.20 Travel Advances

520.00 Domestic Travel

520.10 Transportation - Mode of Travel

520.40 Miscellaneous Expenses

530.00 International Travel

540.00 Non-employee Travel

550.00 Student Travel

550.10 Student Travel Forms

550.20 Student Travel Procedure

600.00 Credit Card Merchant

610.10 Introduction

620.10 Requesting a Merchant ID

620.20 PCI Compliance and Training

630.10 Daily Operations of Merchant/Department

650.10 Deposits

660.10 Bank Fees

700.00 Capital Assets

700.10 Introduction

710.10 Capital Assets

710.20 Sensitive Items

710.30 Grant Funded Equipment

720.10 Annual Inventory

730.10 Surplus Property

800.00 Grant Accounting

800.10 Introduction

810.10 Grant Program Coordinator Responsibilities

820.10 Grant Accountant Responsibilities

830.10 Indirect Cost Expenditures