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Based on your total purchase value.
 
This includes the initial contract term, plus any renewals or options.
All items purchased at the same time (even if it’s multiples of the same item) count toward the total purchase value.


 

Total Contract Value of $0-5,000
Department may purchase

REQUIRED ACTIONS

Complete a Requisition Order or Purchasing Card
Receipt Submission
Form

RECOMMENDED ACTIONS

Departmental Purchase Order (DPO) or use procurement card for goods and services

On all purchases regardless of dollar amount: If purchasing services from an individual, please contact 771-4392 or email carmen.roberts@gfcmsu.edu to discuss Independent Contractor requirements.


 

Total Contract Value of $5,000-$25,000
Procurement Services must purchase

REQUIRED ACTIONS

Complete a Purchasing Request Form and a Requisition Order & submit to Procurement Services

Limited Solicitation of a minimum of three bids. Must accept the lowest bid.  May be telephone, fax or email solicitation.

Required justification if only one Brand and/or Sole Source.

Exception to three bid requirement is utilization of state term contracts or authorized purchasing cooperative contract. Contract Procurement Services to discuss.


 

Total Contract Value exceeding $25,000
Procurement Services must purchase



REQUIRED ACTIONS

Complete a Purchasing Request Form and a Requisition Order & submit to Procurement Services

Required justification if only one Brand and/or Sole Source.

WHAT HAPPENS NEXT?

Procurement Services will work with department and MSU’s Procurement Services to start a formal solicitation process, either Invitation for Bid (awarded to low cost) or Request for Proposals (award based on cost and other criteria).

Procurement Services receives bids/offers and forwards the bid summary to the department.
Department approves intended award.


Great Falls College Montana State University

Montana State University
2100 16th Avenue South
Great Falls, MT 59405

Service and Support:

helpdesk.gfcmsu.edu

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